Admin Manager

We are looking for an organized and responsible Office Admin Executive to manage day-to-day administrative activities and provide coordination support for office and construction project operations. The role involves maintaining records, coordinating with project teams, vendors and contractors, handling documentation, managing office requirements, and supporting management in ensuring smooth administrative operations. Key Responsibilities - Manage day-to-day office administration and ensure smooth functioning of the office. - Maintain company records, files, registers, documents, and correspondence. - Coordinate with project sites, site engineers, contractors, vendors, suppliers, and service providers. - Maintain records related to ongoing construction projects and administrative activities. - Prepare and maintain quotations, purchase documents, work orders, invoices, bills, and other project-related documentation. - Coordinate the collection and submission of documents from project sites. - Maintain records of material purchases, deliveries, expenses, and other administrative requirements. - Follow up with vendors and suppliers regarding quotations, orders, deliveries, payments, and pending documentation. - Manage office stationery, supplies, equipment, and other administrative requirements. - Handle incoming and outgoing calls, emails, courier, correspondence, and visitors. - Assist in maintaining employee attendance, leave records, and other basic administrative/HR records. - Schedule meetings and coordinate appointments for management and project teams. - Assist with travel, accommodation, transportation, and other logistical arrangements when required. - Prepare basic reports, Excel sheets, statements, and presentations for management. - Maintain proper filing and documentation of project and company records. - Track pending administrative tasks and follow up with relevant team members. - Assist management with other administrative and operational responsibilities as required. Required Skills & Qualifications - Bachelor's degree in B.Com, BBA, BA, or a related field. - 1–3 years of experience in office administration, construction administration, operations, or a similar role. - Good working knowledge of MS Excel, MS Word, Google Workspace, and email. - Good communication and coordination skills. - Strong organizational and follow-up abilities. - Ability to maintain accurate records and documentation. - Ability to coordinate with multiple people, including contractors, vendors, site staff, and management. - Good attention to detail. - Ability to handle confidential company information professionally. - Comfortable working in a fast-paced construction/project environment. Preferred - Prior experience in a construction, infrastructure, engineering, or real-estate company. - Familiarity with construction-related documentation such as work orders, purchase orders, quotations, invoices, bills, and delivery records. - Basic understanding of GST invoices, purchase documentation, and vendor coordination. - Experience working with accounting or ERP software is an advantage. - Two-wheeler and willingness to occasionally visit project sites would be an advantage. Ideal Candidate The ideal candidate should be organized, responsible, proactive, and good at follow-ups. This is not a purely desk-based clerical role. The person should be comfortable coordinating with office staff, project teams, vendors, contractors, and management and should take ownership of getting administrative work completed on time. Key Performance Areas - Accuracy and completeness of documentation - Timely follow-up with vendors and project teams - Proper maintenance of office and project records - Smooth coordination between office and project sites - Timely completion of administrative tasks - Effective management of office supplies and administrative requirements